Searchbase for real estate: agency, developer and tenant lead lists in one prompt

Quick answer: Real estate is a market-mapping business, and most of the map is public: who lists, who builds, who manages, who is about to need space. Searchbase reads those pages and returns a table instead of a folder of screenshots. Describe your ideal customer. Searchbase finds them across Europe in one prompt, with the source on every cell. A city map of agencies or property managers costs a few hundred credits, and the free plan renews 150 credits a month.

What real estate teams ask for

Name the city, the segment and the columns. These are prompts that produce a usable sheet.

• "Every estate agency in Madrid with an office address, a phone number, a generic email and the neighbourhoods they say they cover."
• "Property management companies in Berlin managing residential blocks, with their website, portfolio size if published, and a contact email."
• "Property developers in Lisbon with a project announced in the last twelve months, with the project name, the district and the press mention."
• "Companies in Milan that posted twenty or more jobs in the last quarter, with headcount, current office district and website, as an office-space expansion signal."
• "Short-term rental operators in Vienna running more than five listings, with the operator name, the website and a contact route."
• "Commercial real estate brokers in Rotterdam that publish an industrial or logistics specialism, with the team page and the named brokers on it."

The fourth prompt is the one people underuse. Hiring is the earliest public signal that a company will outgrow its office, and it is visible months before any space requirement is briefed to a broker.

What comes back

For an agency or brokerage map: company name, website, city and district, office address, phone, generic email, the specialisms or coverage areas they publish, and the named people on the team page where there is one.

For a developer or investor map: company name, website, the project or asset mentioned, the district, the date of the announcement, and the press or company page it was announced on.

For a demand-side map: company name, website, headcount band, current district, the roles they posted, and the posting dates.

Every cell has a chip with the source link, a freshness badge with the collection date and the extraction method. In this sector the date matters as much as the value. A development announced fourteen months ago is a different call from one announced last week, and the badge lets you sort on that instead of guessing. Where a value cannot be verified from a public page, the cell stays n/a. Portfolio size in particular is often unpublished, and an honest empty cell is more useful than an invented number you would have to defend in a meeting.

Sources that matter for real estate

Searchbase reads any public web page, business directories, press, nine job boards, twelve social platforms, company pages and three ad libraries.

Company pages and directories do most of the work. Agencies, managers and developers publish their coverage, their specialisms, their teams and their contact routes, and that is the substance of a market map.

Press is unusually important here, because development pipelines, transactions and expansions are announced before they appear anywhere structured. A project announcement with a date and a link is a lead with provenance.

Job boards are the demand signal described above: hiring volume and location predict space requirements.

Social platforms matter for the operator and short-let segment, and for individual agents who market through a profile rather than a corporate site.

The three ad libraries are a secondary signal, though they answer a real question, which is which agencies and developers are actively advertising a project or a service in a given city right now.

Today teams use property portals to see listings and a CRM to track the relationship. Searchbase sits before both: it builds the list of counterparties and companies worth having in the CRM in the first place.

A worked example

Take the prompt: "Every estate agency in Madrid with an office address, a phone number, a generic email and the neighbourhoods they say they cover."

The agent plans first and shows you the plan. It decides to sweep directories and search for agencies in the city, then read each agency's own site to pull the address, the phone, the email and the coverage statement, which is the column that turns a directory dump into something you can segment.

It searches, then reads. Each page read costs about 1 credit, each social profile about 3. If you also want a written brief on the Madrid agency landscape rather than a table, a Deep Research report costs 20 to 40 credits.

A city the size of Madrid usually resolves into a few hundred page reads, which sits inside a Starter month. Rows arrive as they are extracted, so you can check the first twenty, confirm the coverage column is being read the way you meant, and refine before spending the rest.

The output is a segmented list of agencies by neighbourhood, with contact routes and a link behind every field.

From the table to the first message

From the rows, the agent drafts the approach. It writes email and LinkedIn sequences using what the row holds: the districts an agency covers, the project a developer just announced, the roles a company posted last month.

Searchbase drafts, it does not send. Review is mandatory and every message is editable. Launching from the campaign wizard is still being switched on progressively, so today the dependable route is to approve the drafts and export them into your own sending tool or CRM. In a relationship business this is the correct default anyway, since the first line to a broker you have met twice should not be written by anything that has not met them.

Pricing for a real estate team

Free renews 150 credits a month with no card and JSON export. Enough to map one segment in one city and see the shape of the result.

Starter, €29 a month, gives 1,000 credits and CSV export. Suits a single agency or a small brokerage doing occasional market maps.

Pro, €79 a month, gives 4,000 credits, API access and credit rollover. This is the fit for a team that maps several cities or refreshes a map quarterly, and the API puts rows into the CRM without a manual import.

Business, €199 a month, gives 12,000 credits and webhooks. Take it when you want standing monitors, for example new development announcements or new large hirers in your city arriving automatically.

Prices are in euros, billed annually, from a European company.

Frequently asked questions

Can I map every agency in a city? Yes, and it is the most common prompt in this sector. Coverage depends on what those agencies publish, so a one-person operation with no website and no directory presence will not appear.

Can I find companies that are about to need office space? Not with certainty, because nobody publishes that. What you can find is the public signal that precedes it: hiring volume, new roles by location, funding and expansion press. Those columns come with dates and links so you can judge the signal yourself.

Does it read property portals? It reads public web pages, and portal pages are public web pages. What it gives you is the operator, agency or company behind the activity, with contact routes, rather than a listings feed.

Why is the portfolio size column half empty? Because most managers do not publish it. Searchbase leaves n/a rather than estimating, so the empty cells are telling you which companies are opaque.

Does the agent contact brokers or landlords for me? No. It drafts the messages and you approve them. Sending from the campaign wizard is still rolling out, so the current workflow is review and export.

How many credits does a city map cost? About 1 credit per page read and 3 per social profile, so a single segment in a single large city is typically in the low hundreds.

Prices checked on 2026-09-08 on searchbase.org.